In a previous article, we worked through a few of the leading file sync and share solutions for business. This touched on the key elements to consider when making your selection: data security, ease of use, cost, location of your data, and integration.
When it comes to directly comparing the platforms that have made your initial cuts, however (whether they’re the five solutions we recommended or not), it can be helpful to really dig into the nitty-gritty with a detailed list of what elements will set certain solutions apart from the others.
In other words, what features will truly differentiate one file sync and share platform from the next? How can you be sure the one you’ve selected is the best fit for your organization? These are all important questions, and ones we’re always happy to discuss with those who come to us for advice.
Below we’ll work through the main questions to ask as you work through the different file sync and share solutions that are out there.
What to consider when comparing file sync and share solutions
Here’s a list of questions that will help you differentiate between different file sync and share offerings:
- Does is have the basic ability to sync files across multiple devices?
- Can it keep master copy of those files in a secure cloud?
- Is it able to work across all platforms with a native application? (Windows, Mac OS X, Android, iOS, etc.)
- Will it keep previous versions of files for a certain amount of time?
- Are you able to share links to files with other people?
- Can you share secure links (track and revoke shares as needed)?
- Will external users (those without their own account) be able to upload files to folders?
- Are you able to restrict access to files and folders?
- Are there audit capabilities for files and folders?
- Can you integrate with files on your file server?
- Will the solution integrate with the same security settings as your file server?
- Are you able to pause the sync process on PCs and Macs, and selectively sync certain directories?
- Can the solution appear as a shared drive on your network?
Your best bet will be to place these features in a matrix, and to directly compare how each solution stacks up. Then it’s a matter of deciding which features top your priority list, and making your selections from there.
Have the provider run a demo for you. Find out how implementation will work from start to finish, what training options are available, and what kind of support you’ll receive once the solution is implemented.
Make sure you're comfortable with how it works in practice, not just in theory.
And, as is generally the case with technology solutions, there are countless resources out there who would be able to help you through the vetting and implementation processes; don’t think you have to go it alone.